SMI MAC BIBLE
SMI has world knowledge that will provide the expertise in providing
the internal move add and changes within your organization. We work closely
with
FM teams, business units, floor support, IT support, voice, market data, movers, audio video, engineers and architect firms to ensure that a
move goes smoothly until final user testing and handover to the business unit.
WHAT IS A MOVE
Moves
are when personnel transfer to another location and construction issues are raised to change the internal or external
new environment. Daily
moves are usually less than 10 people and carried out during
the evening. Project moves are anything above this count and are usually carried out
over the weekend or holiday vacation time. There are times when a business
unit has a larger budget and would like to deploy a move as soon as
practical and can require all night work. Budget approval is required
in these cases with emergency meetings not taking the same normal request
procedures and mandatory lead time.
THE BIBLE
Financial administration varies from
firm to firm. Each using their own type of metrics tracking, data base, drawing nomenclatures and various Microsoft
office products. Additionally Autocad Visio and other in house architecture software. One bible does
not fit all so we constantly make new changes
and entries that support your firms procedures
in an easy to read presentation reference booklet. We define terminology and add
an indexed
glossary of terms. Both in Japanese and English.
Below is a typical example of a MAC Bible contents which is highly detailed with diagrams and
complete
explanations within the Bible itself. This again is tailored to your specific operational protocol and system and requirements.
Mac Bible Table of Contents
1. Receive the Move Request MRS
2. Arrange
Kick off Meetings
3. Prepare Documentation
3.1 Agenda
3.2 URS
3.3
Front View Diagrams Before and After
3.4 Floor Diagrams Before and After
3.5 Patch Requests To
and From Subnet Confirmations
3.6 Scheduling
4. Coordinating
and Chairing the Move Request Meeting
5. Inventory Check
5.1 Equipment
5.2 Furniture
5.3 Cabinet Move Plan
6. Manage Vendors
6.1
PM Consulting
6.2 Mover Arrangement
6.3 Telco Vendor Arrangement
6.4
Multimedia Arrangement
6.5 FAX/MDF/Copy/Shredder/Fax Arrangement
7. Label Creation
7.1
Cabinet
7.2 PC, UNIX, Printer
7.3 Desks and Chairs
8. Final Inspection Before the Move
9. Move Execution
10. UAT Users Acceptance
Stand By
11. Documentation Confirmation for as Built Front View, Floor Drawings, as Built Auto Cad
and Visio Layers
12. Metrics Update
13. Evaluation Reports
14. Additional Resources
14.1 Small move request/flow chart/schedule
14.2 Small move cost structure
14.3 Determining number of positions
14.4 Walk Through Procedures/Site Survey
14.5
Order Form Creation
14.6 Patch Request
14.7 Info Update/ Patch Update
14.8 How to Prepare a
Construction Notice
14.9 Final Wrap Up and user Confirmations
14.10 IT Coordination Procedures
14.11 IT Engineering Move Procedures
14.12 Engineering Resource Allocation and Cost Formulas
14.13 IT Coordinators Small Move Check List
14.14 IT Coordinators Project Move Check List
14.15
Internal Graphs Charts Auto Cad and Visio Diagrams Nomeclatures Layers and Coloring
14.16 Disconnect and
Shut Down Procedures
14.17 Log Off
14.18 Reconnect and Test Phase
14.19 Power and UPS Systems
14.20 UAT User Acceptance Test
14.21 Labeling
14.22 Equipment Information Sun/ Unix/ Windows/
Boot/ Hot Keys/ network Confirmation/ Ping/ Subnets
14.23 Equipment Information Market Data/ Speaker
Buss/ Polycom/ Crestron AV Panel/ Antenna Cabling
14.24 Bloomberg Keyboards
14.23
4 Port Video card Installation and exe File Locations on shared drive
14.24 Internal drawings data bases and information
locations on shared drives that the MAC team requires
14.25 Headsets PDA's
14.26
Win TV
Glossary
- Admin - administrative
representative from any department
- BU - Business unit or department
- BCP - Business Contingency/Continuity Project
- Black Out - A degree of non activity specified by the firm
- Brown Out - A degree of non activity
specified by the firm less severe than a black out
- CC - Comms Closet machine room on the floor side . Each CC is connected to the main machine
room located on an other floor.
- Cost Center - Number assigned to each BU where they incur costs
- Catalyst 6500 - Standard switching fabric within each CC
- Dealerboard - Telecom device used for
trading and voice
- DHCP - Dynamic Host protocol Automatic IP address assignment
- Domain - Dedicated section of a network containing a number of subnets or
sub networks
- Daily
Move - MAC work during the week for a limited number of users does not require UAT standby
- Expansion Module - Expansion Module for the Avaya
6424 phone lines to connect extra lines
- Face Plate - Plastic telephone directory attached to a users phone
- Front to Back - Method of installing hanging folders
from to back
- Floor
Support - Front line service department for IT request for each BU
- GOAP/TDAP - General Office Access Point and Trading Desk Access Point
- Gantry - Steel Frame for holding IT equipment
above desks
- Hanging
Folders - vertical document file holder found in most sliding drawers
- Headsets - head phone attached to telephones dealer boards and/or PC's
- Home Run Cable - Direct cables run from
the main Comms Room to the desk usually used for Market Data Applications
- Keyboard Support - A move able stand used to support keyboards at any desirable
location
- Label
- Sticker with laminated cover to protect and identify items
- MAC - Move Add Change
- MER - Main Equipment Room
- MRF - Move Request Form
- Morning Coverage - user support on Monday morning after a project mAC
- MDF - Multifunction device Fax Printer
Scanner
- Name
on Desk - user indentification listed on furniture and documentation
- Normal Power - Building power not backed up with a UPS non critical equipment
- Order Form - Order for with authorized
BU ADMIN signature
- Open Location - A desk unassigned to a particular user
- Outlook Calendar - Scheduling application within Outlook for scheduling
to book both domestic and international VC rooms worldwide firm wide exchange coverage
- Patch - Physical network cable connection considered
critical by many teams as this highly documented and tracked Physical data access to firm wide networks
- PBX - Private Branch Exchange telephone
switch
- PM
Team - Project Management Team
- Polycom - Hands free telephone device for multiple participants in a voice meeting
- QC - Quality Control
- Riser Cable - Data/ Voice riser between CC and main machine room
- Riser Number - Port Assigned number within
CC or MER
- SER
- Sattelit Comms room or CC
- Safe Cabinet - Cabinets with fireproof safes inside
- Side to Side - A way to install sliding folders side to side
- Small Move - Weekday work under 10 people
- Speaker Buss - The name of the vendor
providing intercom services
- SQ - Special Quarter or freeze period moves are not approved during an SQ
- Subnet - Sub section of the network indicated
in bold letters in the IP address 161.198.94.109
- Surfboard - A plate for desk to extend workspace
- Switching Hub - A term for switching
equipment or Cisco Catalyst
- UAT - User acceptance test
- UPS - Uninteruptable Power Supply Unit connected to critical equipment of there is a building power
failure
- URS
- User Request Sheet
- VM - Voice mail
- Water Server - Cold water dispenser
- X-Net - PC trading application
- Year End Freeze - No construction permitted during this time
- Zone - Physical office area assigned
by the building owner or firm